Integrated
Library Management Information
System
(LIS)
General information
LIS is a fully integrated library management system based on Micro-CDS/ISIS.
It combines library and documentation center functionality. The system
is addressed to the libraries and/or information centers. The software
offers menu-driven and user-friendly interface. The main functions are
as follows:
Basic functions of the system are implemented in the form of separate modules
which can be easily adjusted to specific needs.Various utilities simplify
the life of librarians and database managers (e.g. global change, Fangorn-like
text file import and merge with the catalogue, with automatic control
for duplicates and update of authority files).
It is widely parametrized, so that one can adjust the system to the
local needs, including (but not restricted to):
-
bibliographic formats,
-
letter forms for the booksellers;
-
news bulletin
-
search interface
-
statistics types
-
loan rules (who can loan what and for how long - this is expressed by PFT
format statements);
....
and much more.
The system can be run on DOS 6.x and higher on the PC 486 and higher.
It can be installed in LAN environment in multi-user mode.
The system has been implemented by Institute for
Computer and Information Engineering (ICIE)
Ownership: The owners of the system are
Current status: The system is fully operational. Note however that
only German language version exists at the moment. The translation of the
whole system would take 2 m/m work.
History
|
Year
|
Event
|
|
1993
|
The system implementation has been launched
on the request of Austrian Association for Documentation and Information
(OeGDI). Catalogue subsystem has been implemented |
|
1994-1995
|
The essential development has been done for
OeFSE and NatuHistorische Museum (Loan subsystem, Books acquisition
and Serial Acquisition subsystems) |
|
1995- 1996
|
OeFSE distributes the system among some 20 co-operating
libraries in Austria, special merging tools have been incorporated to the
system |
|
1996
|
OeFSE publishes the integrated catalogue on
WWW |
Technical features
Data structure
Entity-relationship based data structure allows one to avoid redundancy
in the database: the bibliographic records refer to various authority files,
e.g. Authors, Corporate Authors, Publishers, thesauri, classification schemes,
etc. It drastically reduces the work load when you make data entry and
improves the quality of your data.
User interface
Fully parametrized pull-down menu, with the
possibility to define a specific menu for given user groups.
Data entry/update:
-
multi-user data entry with access control
-
automatic selection of the worksheet depending on the record type and client
workstation setup (option);
-
record owner’s control (option);
-
accessing records for update from a table, not by MFN (this option is also
available);
-
record copy function (selection from a lookup table, copying process controlled
by a format);
-
on-line validation on the field level (by a format, program, table from
Inverted file)
-
validation on the record level at the attemp to exit, with return to the
eroneous field;
-
automatic filling of a group of fields from a linked record (e.g. a publisher
dependent part of ISBN is copied when the publisher has been selected);
-
duplicates control (on line);
-
access to the lookup tables and authority files during data entry to pick
up a data element to the field (with an option of upgrading the authority
file on-line);
-
access to the thesaurus (possibly multilingual) during indexing of bibliographic
records, with the possibility of consulting its hierarchical structure;
-
automatic update of inverted file.
Note: For some fields a long text can be picked up from a lookup
table (e.g. a similar title) and edited, according to given needs.
To get a brief idea on how it works see some
screens.
OPAC (Search interfaces)
Two options are available
-
WWW interface, providing access to the dictionaries, thesaurus, etc. (see
at the OeFSE site)
-
local search interface with access to lookup tables, dictionaries, while
constructing a query; each bibliographic type has its own selection list.
To get a brief idea on how it works see some
screens.
Now also WINISIS can be used as OPAC.
Access control
The access is controlled by a special USERS database, where each system
user has to be registered a priori by the database manager. The
record contains User Id, password, group code, etc. Each user group can
access only a specific part of the LIS functions. One can define a guest
user with no password.